FAQ's


Costs

What is the Security Deposit and how much is it?

The Security Deposit is a set amount that holds the date(s) for your function with a signed contract.  This amount is in addition to the rental rate.  The Security Deposit is a minimum of $200.00 but can be more depending on function and company requirements.  

What are the rental rates?

For Fridays and Saturday the base rental rate is $650.00.  For Sunday function the base rental rate is $375.00.  For Weekday functions, the base rate is $100.00/ hour with a minimum of 2 hours.  

When is my functions payment due by?

Your balance for your function is due at least 30 days prior to your function date.  If your payment is not received prior to 30 days, the Silsby Room will try to make contact with the Lessee.  If failure to make contact with the Lessee happens, the function will be canceled and the cancellation policy per the contract will apply.  

When should I receive my Security Deposit back?

You will receive your Security Deposit back within 45 days of the end of your function.  Any damages or discrepancies will be notated on a letter with any charges and mailed out to your contract address.   If there are no damages or discrepancies you will receive your full Security Deposit back.  

 

Dates (Click Here to Check Availability)

What days are the Silsby Room available to book?

The Silsby Room is available to book everyday with the only exceptions being Thursdays.   

 

Setup

When are we allowed in to setup?

You or your decorating guests (including caterers, DJs and anyone else you hire) are only allowed in 2 hours prior to your function start time.  The Silsby Room is not able to allow guests in more than those 2 hours unless the Lessee pays for extra hours.  

What do we need to bring?

As a Lessee of the Silsby Room you are required to bring certain items for your function.  All tables must be covered.  Lessee must also provide his or her own trash bags, with a 42 Gallon Minimum size.

Can we hang/bring decorations?

Yes, the Silsby Room allows you to hang posters/pictures on the blue trim of the walls ONLY utilizing masking tape.  Personal easels and projection equipment is permitted.  All other means of hanging decorations are not permitted.  ABOSOLUTLLY NO GLITTER, CONFETTI or SAND will be permitted in the Silsby Room.  No Open Flames are allowed with the only exception being catering equipment.

What size trash bags do we need for our function?

The minimum size trash bag is 42 Gallons.  If the Lessee arrives with anything smaller, the Lessor will provide the appropriate size bag for $5.00 per bag.  This cost will be taken out of the Lessee Security Deposit.  

 

Function

 How much time do we get for our function?

For Friday and Saturday functions your rental rates pay for a total of 8 hours.  Those 8 hours are comprised of 2 hours for setting up, 5 hours for the function itself and then 1 hour to clean up.  Sunday functions your rental rates pay for a total of 7 hours, with the function itself being 4 hours long.  Weekday functions are paid for by the hour, with a 2-hour minimum.  

What is the latest I can have a function go until?

Friday and Saturday functions are allowed to go until 1 AM the following morning.  Sunday functions are allowed to go until 8 PM Sunday evening.  Weekday rentals are done on a function-by-function base, but are not guaranteed past a certain time.

 

Can I ..... ?

Can I use my own DJ?

Yes.  The only restriction on DJ’s are there is no use of smoke machines.  DJ’s are allowed in only 2 hours prior to your function.

Can I use a Live Band?

Yes.  The only restriction on bands is there is no use of smoke machines.  Bands are allowed in only 2 hours prior to your function.

Can I use my own caterer?

Yes. The Silsby Room is one of the last banquet facilities in the area that do not require you to use a “in-house” caterer.  The only thing we require from your caterer of choice is their certificate of insurance.  Failure to provide this may result in the loss of being able to use your caterer.  

Can I get extra hours for our function, and if so how much?

Per the contract anyone can request for extra hours for his or her function.  All over time, whether before, during or after their function is $100/ hour for every hour requested.  Overtime is not guaranteed and must be requested prior to the function.  

Can I have open flames or candles?

No, open flames are not permitted in the banquet facility. The only exception is caterer sturno burners for food purposes.  

Can I bring our own alcohol?

Yes, any alcohol is permitted.  All alcohol consumed must be in complete regards to the Pennsylvania State Liquor laws.  Must be 21 years or older to drink.  Any drinks not placed in our keg system must be placed in a “sweat proof” cooler to prevent any pooling of water.  

 

Cleanup

What am I responsible for in regards to cleaning up?

Everything that your function brings into our banquet facility is your responsibility to remove, including trash.  All gifts, food, beverage and trash must be removed prior to your function departing after the function.  The kitchen must be left to pre-function condition.  Failure of any of these cleanup rules will result in a cleanup charge, taken out of your security deposit.

Other

What does the Silsby Room provide?

The Silsby Room, per your contract, supplies the Banquet Room and furnishings including kitchen and bathroom facilities.   All seating tables are 72 inch Round tables with the seating capacity of 10-person max.  We also provide 4’/6’/8’ long for seating, food and DJs.  

  Where can we park?

Parking is permitted in designated parking spaces only.  If our lot does fill up, we have an agreement with the West Chester University to use their lot across Matlack Street.  Parking on the grass, in firefighters parking spaces or even front of the fire truck bays is NOT PERMITTED and vehicles will be towed at the owners expense.

 

Copyright 2008

The Silsby Room, 200 East Rosedale Avenue, West Chester, Pennsylvania 19382